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Creately for Remote Work

What's the hardest part of working remotely? Having a shared understanding of whatever you are working on.

At times like these, using visuals and diagrams to communicate your plans will save you hours of back and forth on calls and documents.

Below are some more ideas on how you can up your remote-work game,

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Creately for Remote Work

1. Use a Limited Set of Good, Integrated Tools

1. Use a Limited Set of Good, Integrated Tools

Use a limited set of tools to work and collaborate with. It’s better if everything is integrated.

Creately’s choice stack is ‘Creately’, ‘Slack’ and ‘Google Drive’. Creately’s integrations with each of these tools mean everything is in sync, all the time.

1. Use a Limited Set of Good, Integrated Tools
2. Visuals Speed Up Collaboration

2. Visuals Speed Up Collaboration

2. Visuals Speed Up Collaboration

If you are trying to explain something, using a visual will help immensely. People understand and process information differently. You should explain in text as well as provide any visual aids and sketches to get the message across.

Some common and popular diagram types include mindmaps, flowcharts, org charts, concept maps, software design diagrams, etc.

3. Use Video as Much as You Can

3. Use Video as Much as You Can

When you can, always do meetings on Video calls. Higher bandwidth communication is all what it’s about. Video chat is the closest we have to in-person communication and especially when you are working remotely, it helps keep the human connection alive.

Put extra effort into communicating and keeping track of the progress of tasks. No matter how you manage team tasks and projects, have everyone let the rest of the team know their progress at least once a day.

We have a daily scrum on a Slack thread for each team.

3. Use Video as Much as You Can

4. Establish Agreed Norms in Your Team

4. Establish Agreed Norms in Your Team

4. Establish Agreed Norms in Your Team

As a team, establish clear guidelines and best practices when working remotely. Here’s our list.

Personal Status
  • Be available on your chat platform when you are working.
  • If you are stepping away from your computer, please mark as ‘away’ on the chat status.
  • If you need to take part in a meeting, it’s generally better to join with the video switched on.
Let others know what you are working on
  • When starting your day, share on the relevant channel what you are working on
  • When you move onto something else during the day, post that as well on the relevant team channel
Share discussions/decisions on the group chats or shared docs
  • If 2 people are to discuss something that may be relevant, please do that on a thread on the group chat.
  • If discussing something specific, it is best to do on the Issue/Idea/Document/Design itself and share that link in your chat platform and invite others to collaborate.
Plan meetings early
  • If you need to have a discussion with 2+ people, send an invite at least an hour before or agree on a time a little earlier.
Use phone calls/video calls liberally
  • A call/video call is a higher bandwidth way to discuss things. If the person is available on chat, ask if ok to call, and give a call.

5. Use Pre-Defined Places to Store Content and Assets

5. Use Pre-Defined Places to Store Content and Assets

Put documents and files in a common place in a good organizational structure. We use Google Drive and a well-defined folder structure so that it’s easy to find and locate docs and assets

5. Use Pre-Defined Places to Store Content and Assets

End of the day, remote work will work if you as a team is able to share and collaborate on ideas with zero friction.

Creately can help make a difference.