Working from Home? All our team plans are now 50% off with the coupon code ‘WFH-TEAMS’. Get the guide and the offer.

More Procurement Planning Templates

Vendor Management Process Flow

Vendor Management Process Flow

Demand & Supply Graph Template

Demand & Supply Graph Template

Sales Influencer Org Chart

Sales Influencer Org Chart

Value Chain Analysis Example

Value Chain Analysis Example

SIPOC Analysis Template

SIPOC Analysis Template

Creately helps you do this with

Pre-designed templates for procurement management + 40 other diagram types
Easy drawing and diagramming tools for developing your procurement strategy
Share with others in your team for real-time collaboration and group editing
Export diagrams as SVGs and in image formats suitable for PowerPoint presentations & Word Documents

Guide and Best Practices

Procurement management is a strategic process of managing organizational expenditure and suppliers. It helps organizations benefit from a streamlined purchasing process for optimal results. It is used to ensure that a company pays the best price for products and services, and saves time and unnecessary costs by selecting and developing relationships with the vendors that make the best strategic fit for the company.

How to create a procurement management plan

  • Before developing a procurement strategy, you need to assess your company’s current performance and its targets and needs.
  • Collect all data needed for the evaluation. These might include process maps, resources used, costs for the departments and current growth projections.
  • Using an org chart list everyone who should be involved in the procurement process and decision making. Add their contact information to the chart as well.
  • Identify the materials required by the company/ projects. This could include a range of things from equipment to software licenses.
  • Mark down all information related to the item like size, quantity, technical specs etc. in order to ensure that you are purchasing the correct tool for the project.
  • Set a purchasing timeline and include a “need-by” date for each item. Your purchasing plan should also include efficient purchasing steps to reduce costs and a budget.
  • Sort out all your suppliers that worked with you over a period. Using a segmentation chart, you can categorize your suppliers selecting ones that best fit company requirements depending on their performance and service quality.
  • The procurement management team can then list all the suppliers and evaluate their dependability, cost, quantity, customer service and efficiency using a mind map.
  • Once the proposals, quotes, or bids from the potential suppliers are received, get the strategic procurement team to evaluate them and select the successful supplier.

More templates and visual ideas for procurement management planning

Business Analysis Context Diagram

Business Analysis Context Diagram

Team Canvas

Team Canvas

Sales Funnel Flowchart

Sales Funnel Flowchart

Workflow Process

Workflow Process

Value stream mapping for data management

Value stream mapping for data management

Agile Board

Agile Board

Works with the tools you love

Thoughtfully designed integrations with the platforms you use every day

Works with the tools you love