More Procurement Planning Templates

Vendor Management Process Flow

Vendor Management Process Flow

Demand & Supply Graph Template

Demand & Supply Graph Template

Sales Influencer Org Chart

Sales Influencer Org Chart

Value Chain Analysis Example

Value Chain Analysis Example

SIPOC Analysis Template

SIPOC Analysis Template

Creately helps you do this with

Pre-designed templates for procurement management + 40 other diagram types
Easy drawing and diagramming tools for developing your procurement strategy
Share with others in your team for real-time collaboration and group editing
Embed and share an always updated secure diagram with the Creately Viewer in any internal web page or site

Guide and Best Practices

Procurement process is used to help organizations benefit from a streamlined purchasing process. It is used to ensure that a company pay the best price for products and services, and save time and unnecessary costs by choosing the best vendors in the market.

How to create a procurement management plan

  • Before developing a procurement strategy, you need to assess your company’s current performance and its targets and needs.
  • Collect all data needed for the evaluation. These might include process maps, resources used, costs for the departments and current growth projections.
  • Using an org chart list everyone who should be involved in the procurement process and decision making. Add their contact information to the chart as well.
  • Identify the materials required by the company/ projects. This could include a range of things from equipment to software licenses.
  • Mark down all information related to the item like size, quantity, technical specs etc. in order to ensure that you are purchasing the correct tool for the project.
  • Set a purchasing timeline and include a “need-by” date for each item. Your purchasing plan should also include efficient purchasing steps to reduce costs and a budget.
  • Sort out all your suppliers that worked with you over a period. Using a segmentation chart, you can categorize your suppliers to see who is worth your time.
  • The procurement management team can then list all the suppliers and evaluate their dependability, cost, quantity, customer service and efficiency using a mind map.
  • Once the proposals, quotes, or bids from the potential suppliers are received, get the strategic procurement team to evaluate them and select the successful supplier.

More templates and visual ideas in procurement management planning

Business Analysis Context Diagram

Business Analysis Context Diagram

Team Canvas

Team Canvas

Sales Funnel Flowchart

Sales Funnel Flowchart

Workflow Process

Workflow Process

Value stream mapping for data management

Value stream mapping for data management

Agile Board

Agile Board