Step-by-Step Visual Guide to Mobile App Planning

Updated on: 13 December 2022 | 7 min read

Have a promising idea for an app on your mind? Great! That’s 20% of what you need to do to create a thriving product, already done!

Next comes the harder part of it, where you actually have to turn your idea into something that works.

We are about to dig into a visual strategy that could help you speed up your app development process. Read on to find out how to plan an app using easy-to-use visualization tools.

  1. Define the Specifications

    1. Goals for the App

    2. Who is Your Target Audience?

  2. Brainstorm Solutions

  3. Draw User Flows

  4. Start Sketching Your App

    1. The Data

    2. Wireframes

    3. Architecture Diagrams

  5. Plan Your Promotional Strategy

    1. Your App vs. Your Competitor’s App

    2. Outline Your Campaign Process

  6. Putting it All Together

  7. Working Together

  8. Now You Know How to Plan an App. Are You Ready to Plan Yours?

Define the Specifications

There are a few specifications you need to define before you go ahead and develop your app.

These specifications come under your business plan – which documents what you want to do and how you plan to do it.

Check out how to visually improve your business plan here.

Goals for the App

During the mobile app planning process, the goals you set will help you decide which features to add and how you should develop and design your mobile app.

Now, goals you set may vary from what you want your app to do to how you will market it to people. It is important to sit down and define what these are. Ask yourself

  • What is the purpose of your app?
  • How will it help simplify the lives of its users?
  • How will it help solve the problems of its users?
  • How do you plan to market it to your target audience?

Answers to these questions will help you outline the goals you need to focus on. And once you agree on them, prioritize your goals so you’d know where to start.

Tip: Usually it’s a good idea to keep your goals to 1-2 at max so that your app is focused and easy to use.

Who is Your Target Audience?

Understanding your target audience is vital to the development of your app.

Among information such as age, gender, career, location and other quantitative data, you should also learn about your user’s requirements, challenges, needs, and responsibilities.

Other qualitative information you should have a record of are the technologies your users use, what platforms (Android/ iOS) they are familiar with, what app functionalities they prefer etc.

For example, using a Venn diagram you can identify what app features you should prioritize given the different types of customers you would attract.

Example of a Venn Diagram
Example of a Venn Diagram (Click on the template to edit it online)

Brainstorm Solutions

Now that you know who your target audience is and what problems they have, it’s time to figure out how to use your app to solve those problems.

This calls for brainstorming for ideas with your team. To facilitate the session, you could use a visual tool like mind maps.  What’s special about mind maps is that it increases productivity by helping you better structure or organize a free flow of ideas.

A completed mind map drawn around a single topic – in this case, the issue your user is facing – will give you a quick overview of how you should approach the situation and make quick decisions.

Tip: Color code – use different colors to represent each of your main branches – your mind maps to organize ideas better.

Example of a Mind Map
Example of a Mind Map (Click on the template to edit it online)

Draw User Flows

To determine which features to add to your app, you need to know how users are going to go through it. Is it a registered user who wants to edit information on her account, or is it a new user who wants to create an account?

All kinds of interactions that a user will have with your app can be visualized through use case diagrams – which are basically used to describe what a system does.

It’s the easiest way to convey to the developer what app features need to be focused on and show to your stakeholders what problems you are trying to solve.

Example of a Use Case Diagram
Example of a Use Case Diagram (Click on the template to edit it online)

Or you can draw some Flowcharts to explain how a user gets something done via the app. This will really help you zero in on how the app is supposed to work.

Start Sketching Your App

Now that you have identified how different users may interact with your app, it’s time to flesh it out. This means, turning your idea into pictures which will be converted into navigable screens during the final stage.

This is where you get to decide how many screens there will be and how each will look like. And putting them in a logical manner will help you get the idea as to how it will work.

The Data

Most apps will have some sort of data they have to capture and use. A great way to visually break it down is to use an Entity Relationship (ER) Diagram. This will allow you to identify the key things you want to capture and how they are related to each other.

ER Diagrams are a really simple tool to do this even if it may sound daunting to use at first.

Example of an Entity Relationship Diagram
Example of an Entity Relationship Diagram (Click on the template to edit it online)


Based on your user flows and data needs identified earlier, it’s time to define how the app looks and works.

Wireframes are line sketches of the interface of your app. They show how it should work without really bothering about colors, placement, and other styling details. At this stage, it’s more about the functionality vs. styling.

Tip: Link the wireframes together via button clicks to show the navigation experience within the app.

Traveling Guide App Wireframe
Traveling Guide App Wireframe (Click on the template to edit it online)

Architecture Diagrams

When describing how your app works to outsiders such as stakeholders, you can use architecture diagrams like block diagrams or network diagram (example below).  They simplify complex processes that a non-tech savvy person might find confusing.

Example of an IT Infrastructure Diagram
Example of an IT Infrastructure Diagram (Click on the template to edit it online)

Plan Your Promotional Strategy

How many users you attract to your app depends on how you promote it.

Your App vs. Your Competitor’s App

Before you plan your strategy, you need to figure out where you are at compared to your competitors. This means analyzing the strengths and weaknesses of your app against that of your competitors, and opportunities and threats that you might have to face in the market.

A simple SWOT analysis will help you get a quick overview of these factors.

Example of a SWOT Analysis Template
Example of a SWOT Analysis Template (Click on the template to edit it online)

Outline Your Campaign Process

SWOT analysis to plan your promotional or marketing campaign step-by-step. Get the input of your marketing team as well.

Example of a Flowchart
Example of a Flowchart (Click on the template to edit it online)

And if you initially want to brainstorm for new ideas, use a mind map to generate promotional campaign ideas.

Putting it All Together

As you can see, there are a series of aspects that go into creating an app. A great idea is to link these Flowcharts, Mind maps, ER Diagrams and wireframes together in a sensible fashion. This way anyone can really walk someone through the entire app concept and know exactly how things are going to work.

We guarantee you that this clarity will save you a large chunk of money and time when it comes to actual mobile app development.

Working Together

Building an app is usually not a single person’s job. You’ll have your developers, potential clients/customers, partners all wanting to have a say in how things should work and be done.

Using real-time collaboration when you are on a conference call or even in the same room to update and modify the diagrams as you make decisions is a great way to make sure that everyone is on the same page.

If you are using Creately, you can also use offline commenting so that you can have pointed discussions on various parts of your mind-map, wireframe or flowchart easily with everyone in your team.

Now You Know How to Plan an App. Are You Ready to Plan Yours?

Visualization makes communication easier, whether it is between you and your development team or your stakeholders.

As they simplify complex processes, help organize and communicate ideas, visual tools like these make planning an app -well – a piece of cake!

Join over thousands of organizations that use Creately to brainstorm, plan, analyze, and execute their projects successfully.

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Amanda Athuraliya

Amanda Athuraliya is the communication specialist/content writer at Creately, online diagramming and collaboration tool. She is an avid reader, a budding writer and a passionate researcher who loves to write about all kinds of topics.

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