GAP Analysis vs. SWOT Analysis

Both GAP analysis and SWOT analysis are used to evaluate businesses, but different aspects of businesses. However, the output from one can be used as input for another and vice verse. This article will give a brief introduction to both techniques, how both connect with each other and give you some guidelines to draw these diagrams. SWOT analysis is frequently used by companies while GAP analysis is not used frequently.

What is GAP Analysis (GAP Analysis Definition)

In a business or a company, GAP analysis compares the actual performance with the potential performance. Sometimes it is referred as need-gap analysis, need analysis or need assessment. A company will determine the factors that define its current state, list down the factors needed to reach its target state and then plan on how to fill the gap between the two states. This is important because it helps to identify if a company is performing to its potential and if not performing, why it is not performing to its potential. This helps to identify flaws in resource allocation, planning, production etc.

Related Reading: 5 Gap Analysis Tools to Identify and Close the Gaps in Your Business

What is SWOT analysis

SWOT stands for strengths, weaknesses, opportunities, and threats. It is sometimes referred as SLOT analysis with liabilities coming in place of weaknesses.

SWOT Analysis Template of a (NGO) Non-Government Organization

A SWOT analysis template of a NGO (click to use as template )

  • Strengths – Advantages the company has over other competitors
  • Weaknesses – Areas that need improvement compared to competitors
  • Opportunities – Trends and market gaps to take advantage of
  • Threats – External factors that can threaten your business

Identifying these factors and considering all of them together makes it easier to plan your future activities. Creately’s SWOT analysis software makes it easier to visualize them in one single diagram. You can even edit it together with your peers using our real-time collaboration capabilities.

Click on the below image to edit the diagram using our tool. Or you can browse more SWOT templates by clicking on the below link.

click here to check out more SWOT diagram templates >>

GAP Analysis vs SWOT Analysis

SWOT analysis and GAP analysis can be used in different context and they might give a different meaning in those contexts. Below is a breakdown of SWOT analysis vs GAP analysis in the context of a company.

  • SWOT analysis evaluates a company against its peers, while GAP analysis is an internal evaluation to identify performance deficiencies.
  • SWOT analysis is done for long-term planning while GAP analysis is often done to reach short term goals.
  • SWOT analysis is often a comprehensive study evaluating many aspects and many competitors. GAP analysis can be very simple targeted towards fine-tuning one process.

Related Reading: SWOT analysis vs PEST analysis

Visualization and Collaboration in Planning

When coming up with SWOT and GAP anaysis diagrams collaboration and visualization plays an important role. For example in the case of SWOT analysis, you need input from many people so the process should be transparent to everybody. This is where Creately’s real-time collaboration tools play a critical role. You can share the SWOT or GAP diagram with a set of peers and edit it simultaneously. Because of real time collaboration, you can see each other’s changes instantly, making it very easy to correct them. Check out SWOT diagram tools by Creately.

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Software engineer turned tech evangelist. I handle marketing stuff here at Creately including writing blog posts and handling social media accounts. In my spare time, I love to read and travel.


  1. Sejuta Trafik

    Nishadha, Teima kasih telah memberikan komparasi yang bagus.

  2. Sanjib Saha

    Thank you. Can you tell me where can I download GAP analysis template?

  3. Craig

    I understand what you are saying, but you need to re-read your statements and fix some grammatical mistakes. Besides that, I appreciate your thoughts.

  4. rahman

    please explain alpha method in planing

  5. Elodie Dion

    your work has helped me alot……thanks guys

  6. dancan mwangemi

    yea this is what i needed to know,thanks a lot

  7. jais muhammad

    I am bizz owner which is not well english are not good.but your diagram helps me a lot..thank you

  8. indra

    let me to know, where you get the references ?

  9. shepherd

    your writings liberate me guys.

  10. Tim Duru

    Thank you. A very good reference tool and refreshing package.

  11. Nishadha

    @Shaheen, thanks, its fixed now

  12. Shaheen


    This helps to identify *flows in resource allocation, planning, production etc.


  13. Ananda Seneviratne

    Looks like a nice system . Great job. keep it up!

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