Resource Breakdown Structure Template

Get Clear on Your Resources and Plan Projects with Confidence

Kick off projects with clarity, not guesswork. Creately’s resource breakdown structure template lets you instantly map people, tools, time, and costs in one visual view—so you spot gaps early, estimate confidently, and keep work moving fast.

Create a Resource Breakdown Structure

See all project resources laid out hierarchically so nothing slips through the cracks
Work with your team live, leave comments, and keep everyone aligned
Add notes, attach files, and share your plan in formats that work for stakeholders

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Resource Breakdown Structure Examples

An image of the Resource Breakdown Structure template displaying a hierarchical view of project resources

Resource Breakdown Structure (Project Resources)

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Resource Breakdown Structure Template

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Construction Project Resource Breakdown Structure

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Event Planning Resource Breakdown Structure

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IDEATE & PLAN

Kick Off Projects with Crystal-Clear Resource Mapping

Snapshot of Creately's in-app template library showing resource breakdown structure templates

Start strong by visualizing every resource your project needs. With Creately’s RBS template, you can quickly break down teams, equipment, tools, time, and costs in a clear hierarchical structure. Drag-and-drop elements make building your resource map fast, while pre-built categories and templates guide you to cover every detail. Instantly spot gaps, estimate requirements, and create a plan that’s ready for action before the first task even begins.

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CONNECT & ORGANIZE

Structure Your Resources for Maximum Clarity

Transform scattered lists into an organized, actionable roadmap. Creately lets you group related resources, color-code categories, and define dependencies to understand how each piece fits into the bigger picture. Use collapsible hierarchies to zoom in on details or see the full scope at a glance. You can also import data from spreadsheets or other tools, so all your resource info lives in one connected workspace—making updates and tracking effortless.

COLLABORATE

Align Your Team in Real Time, Without the Chaos

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Resource planning works best when the whole team is in sync. With Creately, you can co-edit your resource breakdown structure online live, leave @mentions and threaded comments, and assign responsibilities directly on the diagram. Flexible sharing and permission settings let you control who views or edits what, while version history keeps every update safe. No more confusing email threads—everyone stays on the same page, making collaboration fast, clear, and productive.

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EXECUTE & EXTEND

Turn Your Resource Plan into Action and Scale It with Ease

Don’t let your RBS sit idle. Share your plan instantly using Creately’s Presentation Mode, or export diagrams to PDF, image, or CSV for reporting. Convert your RBS into actionable workflows, kanban boards, or task lists that your team can start executing immediately. Add attachments, links, and notes to give every resource full context, and integrate seamlessly with tools like Slack, Google Workspace, or Confluence. With Creately, your resource plan isn’t static—it evolves with your project, helping you execute efficiently and adapt quickly.

What Is a Resource Breakdown Structure?

A Resource Breakdown Structure (RBS) is a visual, hierarchical map of all the resources needed for a project—people, equipment, tools, materials, time, and costs. Think of it as a blueprint for your resources: it helps you see what’s required, spot gaps, estimate accurately, and ensure every piece is in place before work begins. Unlike traditional lists or spreadsheets, an RBS makes resource planning visual, organized, and actionable.

How to Create a Resource Breakdown Structure?

Start with a ready-made template:
Pick Creately’s resource breakdown structure template to save time. It comes pre-organized with categories for people, equipment, materials, and costs—so you can focus on adding your project-specific resources right away.
Map your resources visually:
Drag and drop elements to build a hierarchical structure. Break down each category into sub-resources, define roles, and include timeframes or budgets. The visual layout makes it easy to see relationships and spot gaps.
Organize and connect resources:
Group related resources, color-code categories, and link dependencies to show how each resource supports the project. Use collapsible hierarchies to focus on details or see the full picture.
Collaborate in real time:
Invite team members to co-edit, comment, and assign responsibilities directly on the diagram. Use @mentions, threaded comments, and flexible access permissions to keep everyone aligned without endless emails or meetings.
Present, share, and execute:
Turn your RBS into action using Presentation Mode, export to PDF, image, or CSV, or convert it into workflows and task boards. Attach files and links for context, and integrate with Slack, Google Workspace, or Confluence—so your resource plan evolves with your project.

Ready-to-Use Resource Breakdown Structure Diagrams

Software Development Project Resource Breakdown Structure

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Requirements Breakdown Structure

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Example of a resource breakdown structure showing a hierarchical breakdown of project resources into categories and subcategories

Resource Breakdown Structure - Example

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An imaage of a resource breakdown structure diagram showing categorized project resources organized in a visual hierarchy

Blank Resource Breakdown Structure

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FAQs About the Resource Breakdown Template

What is a Resource Breakdown Structure in project management?

A Resource Breakdown Structure is a hierarchical chart that shows all the resources needed for a project—people, equipment, materials, time, and costs. The RBS chart helps project managers plan, estimate, and allocate resources efficiently while spotting gaps before execution.

Why should I use a Resource Breakdown Structure template?

Using an RBS diagram template saves time, ensures you don’t miss key resources, and provides a visual, organized way to plan. It also makes collaboration easier by keeping your whole team aligned on resource needs.

Can I customize the Resource Breakdown Structure for different project types?

Absolutely. Creately’s RBS canvas is fully customizable. You can add or remove categories, adjust hierarchies, color-code resources, and include dependencies or timeframes to fit any project—construction, software, events, or more.

Can I track resource availability and workload in the RBS?

Yes! You can add notes, tags, or custom fields to each resource to track availability, assignments, and workload—giving you a clear picture of who or what is ready for action.

Can I update my RBS as the project progresses?

Yes! Your RBS diagram is fully editable and dynamic. Add, remove, or reorganize resources, update dependencies, and your diagram evolves alongside your project.

Create a Resource Breakdown Structure

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