5S System Template

Increase Workplace Safety and Productivity

Originally from Japan, 5S stands for Sort, Straighten, Shine, Standardize, and Sustain. The 5S tool allows companies to organize and use space more effectively, efficiently, and safely.

  • Conduct audits of your work environment and makes changes to boost productivity
  • Create an action plan that can be implemented across your organization
  • Collaborate in real-time with multiple stakeholders, to design systems together
5S System Template
National Geographic
Create Efficient Work Environments

Create Efficient Work Environments

Create Efficient Work Environments

Infinite canvas to create a visual system of how to sort, organize and declutter workspaces. Set up predefined standards that can be accessed and followed by the entire organisation.

Add detailed docs, attachments, links and more via the notes feature on each item to capture details and the big picture in a single space.

A full version history to keep track of changes and roll them back when necessary.

Import images and vectors to the canvas and embed documents with in-app previews to provide more context with external resources, organizational systems and more.


Establish Clear Standards

Establish Clear Standards

Powerful and versatile table with precision control and advanced customizability to create visual ready reckoners on how to organize a work station.

Configurable color themes and advanced text formatting to quickly customize tables and highlight data patterns for easier understanding.

Advanced export options - export visuals in JPEGs, SVGs, PNGs and PDFs to create printble versions that can be placed in workstations.

Built-in video conferencing and live cursors to create organizational systems together.

Establish Clear Standards
Maximize Lean Practices

Maximize Lean Practices

Maximize Lean Practices

Universal search to easily navigate through and locate relevant information in complex table charts to quickly know what principle to follow where.

Status flags on workspaces to identify versioned documents or reference points.

Multiple access levels and roles to streamline managing, sharing, editing, and reviewing your plans and getting approvals before implementation.

What Is The 5S System?

The 5S system is a lean manufacturing tool that is utilized in organizing space in order to perform work more efficiently, effectively, and safely. It focuses on creating an environment where people can do their jobs more productively and without any harm. The 5S stands for Seiri (Sort), Seiton (Set in Order), Seiso (Shine), Seiketsu (Standardize), and Shitsuke (Sustain). It’s a powerful management system that encourages people to think lean and adopt lean principles in the organization.

How to Implement 5S in an Organization with Creately?

  • The 5S methodology is fairly easy to implement. It can be implemented in any type of organization, from manufacturing plants to small offices to multinational organizations in both the public and private sectors.
  • The first step of the 5S system is Sort (Seiri), the aim of which is to sort through the clutter, keep what’s necessary, eliminate what’s unnecessary and clear up space.
  • The next step is to Store (Seiton) and it entails organizing and storing equipment, resources, tools, material, data, etc. for easy retrieval. You can use a technique like labeling here.
  • Then comes Shine (Seiso) where you focus on keeping it tidy and clean. Remove all the trash and dirt, and set standards for cleanliness. Conduct regular inspections to ensure that things are kept in order.
  • In the step standardize (Seiketsu), it’s all about forming habits, which means getting the workforce to carry out steps 1, 2, and 3 systematically on a daily basis. To standardize the system within the organization, introduce guidelines, formal operating procedures, policies, etc.
  • To Sustain (Shituske) the implementation of the 5S methodology within the organization, it is important to incorporate it into the company culture; encourage everyone from the CEO and down to engage in and support the process.