More Project Kickoff Meeting Templates and Examples

Project Kickoff Meeting Template

Project Kickoff Meeting Template

Project Kickoff Meeting Agenda

Project Kickoff Meeting Agenda

Project Charter Template

Project Charter Template

Project Schedule Template

Project Schedule Template

Work Breakdown Structure for Project Management

Work Breakdown Structure for Project Management

Creately helps you do this with

Pre-designed templates for running project kickoff meetings
Easy drawing and diagramming tools for project management
Share with others for real-time collaboration and group editing
Export your diagrams as PNGs, SVGs, or JPEGs for publishing or embedding in documents, presentations, etc.
nasa
amazon
ebay
citi
paypal
national-geographic

Guide and Best Practices

The project kickoff meeting is part of the project initiation phase and is the first meeting held with the project team and the client if any is involved, to establish the project goals and discuss the purpose of the project. It typically involves all team members who have a role to play in the project.

How to Conduct a Project Kickoff Meeting

  • Start the kickoff meeting by introducing each other. Usually projects involve personnel from different departments, and even external stakeholders. Therefore an introduction is important to build trust and promote mutual understanding among them.
  • Explain the project background which usually includes information on decisions made during the past meetings, and the business case behind the project ideas, the customer pain points that generated the idea in the first place, etc.
  • Clarify the reason behind the project. This includes explaining the drivers for initiating the project in the first place. This is essential to ensure everyone involved in carrying out the project, that they will actually be working on something worthwhile.
  • With the context explained, establish the scope of the project next. Here you need to bring into light the project scope statement, key deliverables, tasks, and key features and functionalities. Also spend time on reassessing whether the goals set are realistic and attainable within the project constraints.
  • Next describe the approaches the team will be taking over the course of the project. This involves details about the project management methodology, the project management software that will be used to plan, organize and track the project tasks, and how the team will be dealing with change requests.
  • Clarify the roles each team member will be playing and establish what is expected of them. Here you can use a RACI matrix to assign the roles to the team members.
  • Before ending the meeting, leave room to answer any questions the team might have.

More templates and visual ideas for project management

Project Proposal Template

Project Proposal Template

One Page Project Charter

One Page Project Charter

Project Charter Example

Project Charter Example

Project Timeline Template

Project Timeline Template

RACI Chart Template

RACI Chart Template

Project Organizational Chart

Project Organizational Chart

Works with the tools you love

Thoughtfully designed integrations with the platforms you use every day

Works with the tools you love