More Prioritization Matrix Templates & Examples

Priority Matrix

Priority Matrix

ROAM Analysis

ROAM Analysis

ROAM Analysis 2

ROAM Analysis 2

Opportunity Canvas Template

Opportunity Canvas Template

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Guide and Best Practices

A priority matrix is a tool used by managers and decision-makers to help prioritize work categorically and ensure more efficient time management. It helps organize tasks by impact, effort and urgency to identify how resources can be allocated in the most streamlined manner.

How to use the priority matrix?

  • Start by opening a priority matrix canvas on Creately. You can invite collaborators to share their inputs on the canvas and have real-time discussions on how to plan and execute the various aspects of a project.
  • The matrix has 4 quadrants, quadrant 1 is for the most urgent, important deadlines.
  • Quadrant 2 is for long-term strategizing and development, tasks that are not urgent but are still important.
  • Quadrant 3 is for tasks that are urgent but not necessarily important. They may not have a drastic impact on the business but still need to be dealt with right away.
  • Quadrant 4 are time sinks that yield very little value.
  • After listing out all the tasks, start assessing the importance of each. When deciding where to place a task on the matrix, ask yourself the question, “What would happen if this task is not accomplished?”
  • Assign a priority to each task, mark them as either ‘high priority’ or ‘low priority
  • Now further divide the tasks into ‘high urgency’ and ‘low urgency’ categories.
  • Now plot the tasks on the matrix and prioritize efforts accordingly.

More templates and visual ideas for strategic planning

Decision Making Mind Map

Decision Making Mind Map

Team Charter Example

Team Charter Example

Competitor Profile Template

Competitor Profile Template

Action Plan Template

Action Plan Template

Product Roadmap Template

Product Roadmap Template

Five Product Levels

Five Product Levels

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