{"id":17743,"date":"2020-04-17T18:52:48","date_gmt":"2020-04-17T07:52:48","guid":{"rendered":"https:\/\/creately.com\/blog\/?p=17743"},"modified":"2024-10-08T23:17:33","modified_gmt":"2024-10-08T12:17:33","slug":"how-to-run-a-remote-meeting","status":"publish","type":"post","link":"https:\/\/creately.com\/blog\/remote-working\/how-to-run-a-remote-meeting\/","title":{"rendered":"How to Run a Productive Remote Meeting | Best Practices and Templates"},"content":{"rendered":"
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Fact: Remote teams tend to do more meetings than on-site workers.<\/em><\/p>\n\n\n\n

If you are currently working from home, you know this to be true. <\/p>\n\n\n\n

Sometimes things might seem out of control; there are too many faces on the screen, too many people talking at once, some are joining late and have no idea what everyone else is talking about and then suddenly everyone\u2019s focus is on someone\u2019s cat which has decided to join the call uninvited. <\/p>\n\n\n\n

But meetings are important. And for remote teams, it\u2019s the one thing that helps keep everyone aligned no matter where they are. <\/p>\n\n\n\n

Listed below are some practices that will help you run a highly effective remote meeting from the comfort of your own home. <\/p>\n\n\n\n

Ready to dive in? <\/p>\n\n\n\n

Remote Meeting Best Practices<\/h3>\n\n\n\n

1. Identify the Attendees and Help Them Get Prepared<\/strong><\/h4>\n\n\n\n

Deciding who needs to participate in the meeting depends on the actual goal of it. <\/p>\n\n\n\n

And when planning a virtual meeting, you need to be more considerate of who is attending the meeting as there may be limitations in the tools that you use, multiple time zones, and conflicting schedules. <\/p>\n\n\n\n

It\u2019s essential to check with the attendees’ own schedule before fixing a time for the meeting.  <\/p>\n\n\n\n

In an office, you can be more casual about the agenda, as you get to share more information while you have lunch, pass each other in the hallway, talk to each other, etc. <\/p>\n\n\n\n

A virtual meeting though requires a lot more upfront preparation.<\/p>\n\n\n\n

It\u2019s important that you send the agenda, along with the goal\/ purpose of the meeting, and links to additional resources, or apps that you will be using during the discussion a few hours early if not a day before. <\/p>\n\n\n\n

This will let the attendees prepare for what\u2019s coming, by installing any required software, reading, researching, scheduling the meeting into their day, and taking care of any other technical requirements. At the same time clarify the roles each attendee will be expected to play during the meeting. <\/p>\n\n\n\n

2. Clarify Remote Meeting Guidelines <\/strong><\/h4>\n\n\n\n

Meeting guidelines help manage things better. <\/p>\n\n\n\n

Clarify what you expect of each attendee to do\/ contribute and how they should conduct themselves once online (i.e. should they wait until someone else finishes speaking before voicing their opinion, should they have their camera turned on and mics muted while others are speaking, etc.). <\/p>\n\n\n\n

You can mention these guidelines in the introductory email you send along with the agenda. Or take a few minutes to mention these at the beginning of the meeting.  <\/p>\n\n\n\n

At the same time, the attendees can help keep things more effective by following these simple online meeting etiquette guidelines.\u00a0You can use online meeting board template<\/a> to plan your meeting.<\/p>\n\n\n\n