5 Reasons why HR Managers love Organizational Charts

HR managers in companies have been using organizational charts for decades to fulfil a very basic but significant function. These managers have used org charts to form the modus operandi of a company, where questions of “Who is Who?” and “Who does What?” are answered. Organizational behavioral experts are aware of the issues that arise when lines are vague when it comes to job roles and responsibilities. Org charts need to be properly used to define the function and role of every single individual in a company so that there is room for accountability.

Additionally, you may also be aware of how org charts are used in collaboration with appraisals and job descriptions. To break it down simply, an org chart is a map as to where exactly you are in an organization. The truth here is that every company has a hierarchy of sorts, even those that claim to be a meritocracy. Paying heed to the following reasons as to why HR Managers love their org charts could help you understand your job role better.

1. Delineate work responsibilities

One of the chief functions of an organigram is to clearly show the allocation of work responsibilities. As any HR Manager who is worth his salt is aware, this is one of his chief responsibilities, which if properly executed leads to the efficient functioning of the company as a whole.

2. Establishing specific tasks

Technically this point may be interlinked with the very first point. One of the many advantages of org charts is that you can break down job responsibilities into specific tasks  as well. For instance, if one of your responsibilities is to conduct quarterly recruitment for executive positions, then one of the specific tasks would be to conduct an initial selection interview in keeping with the company guidelines.

3. Clarify work relationships

Another important function of an org chart is that it helps to clarify the working relationships that exist between an Executive and a Manager. The corporate culture has evolved in varying degrees where traditional reporting lines are not adhered to anymore. For instance, you may have an HR Executive whose job responsibilities include recruitment and training, which are two separate departments. However, in this case, one executive may report to two separate managers as shown below.

4. Establishing hierarchical structure of decision-making and power

Contrary to popular belief, org charts are not relevant to only the lower rung of management (think Executives and Staff Officers) but also to middle or higher management (think Managers, GMs, DCEOs and CEOs) as well. Not to sound melodramatic but using org charts for the sake of transparency could lead to less misunderstandings and friction when it comes to the sharing of power.

5. Provides you an information portal

Whatever your position may be in a company, you are sure to have third-party interactions. Just to highlight a very basic example, if you are a new Management Trainee, you’d probably want to know who you request stationery from, who you would call if your salary gets delayed, where administration is located etc.


Considering all that has been highlighted thus far, you could get quite creative with org charts. There is no reason why you should give into a “cookie cutter” mentality and be orthodox in your ways. Coming up with innovative uses of org charts could very well help you as a HR Manager to create a better roadmap for the company, in terms of roles, responsibilities and staff interaction. Stay tuned for more goodness on org charts. Till then – Keep those diagrams beautiful!

Author

rohitha

Rohitha Perera is a Community Evangelist at Creately.com, a collaborative diagramming software for teams. When he’s not working on marketing strategies for web start-ups, he spends time reading, watching movies, jogging, gardening and cooking. You can follow him on Twitter:@creately @ForzaRP

Comments

  1. Brian mwamlowe

    but why organizations choose a certain type of organizational chart ?

  2. John Albert

    Nice post. This post is genuine because HR managers really love these organisation charts.

  3. Mehul

    A clear organizational structure is very important for an organization in terms of performance. As it clears out to all the persons associated with organization about the hierarchical structure and also helps in dividing the roles and responsibilities of a particular individual in a company.

    If the role is defined than it will be very easy to perform even a complicated task and together they can work as a cohesive unit.

  4. Claire Greenhow

    Having a clear organisational structure is essential for most businesses to ensure seamless operation. Many employees like to know what is expected of them, who makes the decisions and deals with XYZ, who they report to and who they manage.

    An organisational chart is much easier for people to absorb than reading reams of written gumpf. At first glance they can see where they are in the hierarchy.

  5. Nice and very informative post

    Mentors or seniors can just guide you in the right course and keep you responsible, yet at the end of the day what you do consistently will focus your prosperity. Work planning plays an important role in this situation. By using charts HR’s can easily focus on all their works in a proper manner and can also complete them with in time.

    Thank you for sharing.

  6. sri katyayani

    Hi, It is a great article. Please try to update me for any new posts

    • Nishadha

      Hi Sri Katyani,
      You can subscribe using FeedBurner, follow us on Google+, Twitter etc. to get the latest articles as soon as they are published.

  7. Establishing Specific tasks and Clarify work relationship…these are two very much important reasons here.
    No doubt!! HR managers always love to work in the form of organizational charts but to decide accurate and point to point task is the needy requirement for each and every business with simple and clear working manner.
    This is very good article in this point of view. Thanks for sharing this article..:)

  8. Shellenbarger

    One thing I’ve learned over the years is that it all comes down to your daily habits, mentors and coaches can only guide you in the right direction and keep you accountable, but ultimately what you do every day will determine your success.

  9. […] like never before. True, we did talk about how we could use org charts in an unorthodox manner in our last post, but we wanted to push the envelope a bit further. You see, there are various tools that are used […]

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